Leader's Checklist

Here is a complete list of To-do's extracted from our Leader's Guide to High Adventure Canoe Trips.

  • As early as possible (Ideal: Preceding Fall ... but we are still taking last minute reservations in July)
    • Troop Committee Reviews NCCO Booklet
    • Determine Trip Length and Package Preference
    • Establish Initial Trip Budget
    • Determine Starting Dates: 1st Choice and one or two Alternates
    • Trip Chairman Makes Initial Booking Contact With NCCO
    • First Parents Meeting
  • After Completing Above (Ideal: Preceding November / Early December)
    • Collect First Payment Moneys from Participants (Ideal: $125/person)
    • Contact NCCO with Reservation Information (one $10 fee covers entire group),
    • Wilderness Entry Permit Fees (US or Canada must be on credit card)
    • Non-Refundable Deposit ($100/person) If check is to be used, we must receive it within 7 days
    • April 1 Cut-off Date for Reserving "SPECIAL" NCCO Packages
  • Three to Five Months in Advance of Trip
    • Confirm Sales Tax Status of Unit / Apply for exemption if applicable
    • Start Organizing Transportation
    • Start First Aid Review and Training
    • Start Water Safety Review and Canoe Training (Pool Party ?)
    • Collect Second Payment Moneys from Participants (Ideal 1/2 balance)
    • Organize into Travel Groups of 6-9 People (Even numbers where possible)
    • Travel Groups Select Menus
    • Send Travel Groups Rosters and Menus to NCCO
  • 90 Days In Advance of Trip
      If going to Canada, apply for Remote Area Border Crossing Permits (Customs clearance)
    • Refine Trip Budget
    • Second Parents Meeting (with Participants, too)
    • Review Wilderness Risks / Consent Forms signed
    • Discuss Travel Plans and On The Road Expenses
    • Discuss "What To Bring List"
    • Apply for National Tour Permit with Council Office
  • 45 Days In Advance of Trip
    • Participants Meeting
    • Review Second Parents Meeting
    • Establish Ground Rules For Behavior
    • Match-up Initial Canoeing Partners (2s or 3s) Paddle groups in even numbers
    • Initial Discussion of Travel Times F
    • inalize All Travel Arrangements
    • Finalize Trip Budget
    • (Shake down overnight camping trip?)
  • 30 Days In Advance of Trip
    • Final Date to Cancel Trip and have Deposit Credited
  • 15 to 30 Days In Advance of Trip
    • Third Parents Meeting (with Participants) (Bar-B-Que Picnic?)
    • Collect Final Payment Moneys from Participants
    • Lock-in Travel Times
    • Review "What To Bring List"
  • 7 Days In Advance of Trip
    • Final Date to notify NCCO of changes with no Repacking Penalty
    • Secure Cashier's or Traveler's Checks, or Cash for Estimated NCCO Payment
    • Secure Traveler's Checks or Cash for NCCO Balance and On The Road Expenses
    • Secure Cash for Incidental Expenses or emergency repairs
  • 1 Day In Advance Of Trip
    • Notify NCCO of any Last Minute Problems
    • Load Vehicles with Everything except the Participants:
      • Personal Canoe Trip Stuffbags or Pillowcases,
      • On-The-Road Items
      • National Tour Permit,
      • Parental Releases,
      • Medical Forms
    • Funds for On The Trip,
    • Sales Tax Exemption (if applicable and not already mailed to NCCO)